Privacy Policy


The Protection of Personal Information Act, Act No. 4 of 2013 (POPIA) will come into effect 01 July 2021. This Act aims to protect an individual’s personal information in a world where access to information has become more and more prevalent and it includes a right to protection against the unlawful collection, retention, dissemination and use of personal information.

Garden Road Montessori (Pty) Limited T/As Garden Road Montessori Preschool is committed to protecting your privacy and the confidentiality of any personal information that you provide to us. Even though the new POPI Act comes into effect in July, Garden Road Montessori (Pty) Limited T/As Garden Road Montessori Preschool has always protected our clients’ data with the utmost care and security.

We are compliant with all requirements of the POPI Act and will continue to do so. We are continually ensuring that we are compliant. Please see the attached document for your records.

We want to state here that we all should adopt a “Continuous Compliance Mindset” to privacy in a world where everything is so interconnected. This is a step towards getting a bit more control as well as accountability for information and data stored.
Should there be any questions or queries regarding compliance please send your queries or concerns to


Who we are:

The Montessori Education Method is a special method of education that was developed by Dr. Maria Montessori. The method was designed to ensure that children are given the right level of education in accordance with their needs. Most of the material for this method came from observations of children’s needs from all over the world. Montessori herself decided to create a method that provided children with something that helped them to cultivate their natural learning tendencies. The Method itself is designed to benefit children of any age, and in some cases children are taught in various different age groups. The Method ultimately aims to cultivate a love of learning as well as discovering “materials for development” and cultivating the child’s ability to concentrate properly The Needs of the Child The child’s needs are very important with regards to the Montessori Method. Freedom within certain limits is taught to the child. The environment itself is also designed and prepared in order to give children the correct materials. They will be able to use these materials in order to discover more about them and use their natural tendencies for curiosity. Exposure to different experiences and materials will allow the child to grow in many different ways. This includes mentally, physically and emotionally. The psychological needs of the child are also met. Ultimately, it is the child who decides how they react to certain things and develop their own capabilities. Adults are the ones who help the child get used to and understand the different experiences that the world has to offer. The Premises of Montessori Education The first premise of Montessori education is that children are different from one another and, as individuals, they are also different from each other. One of the biggest points that is made is that children have a greater ability to learn and absorb information, one that is greater than that of most adults. Montessori methods also place a high level of importance on the first six years of a child’s life. Purposeful work for children is also important, although this kind of purposeful work is usually going to be different from what an adult sees as being “purposeful”. The Montessori Method is about the development of the child and how the child develops through the use of experiences and different techniques that are on offer. Children are all different and will all have different ways of reacting to certain things, so it is a good idea to start your child early if you plan on sending them to a Montessori school. This method will help them to grow and to learn in a unique way that will nurture their natural abilities

The type of personal information we collect:

We currently collect and process the following information:
Parent details, student details, employee details.

How we get the personal information and what we use it for:

Most of the personal information we process is provided to us directly by you for one of the following reasons:

  • Communication
  • Accounts
  • Student Profiles

We use the information that you have given us in order to:

Records Retention

  • POPIA requires that records are captured, kept and maintained:
  • Only those which are relevant to purpose
  • And only for the length of time for which they are required
  • They need to be kept up to date
  • Only used for the purpose for which they were gathered.

We share this information with:

  • Kidscloud Software Management
  • Department Of Social Development
  • Department Of Education
  • SA Childcare – limited information
  • South Africa Montessori Association – limited information

When will we process your personal information:

In terms of the Protection of Personal Information Act (POPIA), the justification ground which we base our processing on consist out of the following:

  • The data subject or a competent person where the data subject is a child consents to the processing. Kindly note that you have the right to withdraw your consent;
  • The processing is necessary to carry out actions for the conclusion or performance of a contract to which the data subject is a party;
  • The processing complies with an obligation imposed by law on the business;
  • The processing protects a legitimate interest of the data subject;
  • The processing is necessary for the proper performance of a public law duty by the business;

How we store your personal information:

Your information is securely stored:

We keep your information for the legitimate prescribed period. We will then dispose your information by burning same at the prescribed time.

Your data protection rights:

You are entitled to access your personal data by sending a written request to We may charge you a fee for this service as set out in terms of Condition 8 of POPIA.

Request the destruction of your personal data. The Deputy Information Officer who will consider the Data Subjects rights, will consider your request in light of any other laws or regulations prohibiting Garden Road Montessori (Pty) Limited T/As Garden Road Montessori Preschool from destroying your personal data.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Contact details:

Name: Deputy Information Officer
Address: 63 Garden Road, Orchards, 2192
Phone Number: 010 271 0291

How to complain:

If you have any concerns about our use of your personal information, you can make a complaint to us at

You can also complain to the Information Regulator if you are unhappy with how we have used your information. Their contact details are as follows:

The Information Regulator (South Africa)

33 Hoofd Street, Forum III, 3rd Floor, Braampark
P.O Box 31533, Braamfontein, Johannesburg, 2017

Complaints email:


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